Team Drives: Work confidently together in the cloud
Most file storage solutions weren’t built to handle the explosion of files that are now created and shared in the cloud — because they were initially designed for individuals, not teams. With this amount of shared data, admins need more controls to keep their data safe and teams need to feel confident working together. Team Drives deliver the security, structure and ease-of-use enterprises need by making it easy to:
- Add new team members. You can manage team members individually or with Google Groups and give them instant access to relevant Team Drives.
- Keep track of your files if a team member leaves. Team Drives are jointly owned by the team, which means that anything added to Team Drives stays there no matter who comes or goes.
- Understand and manage sharing permissions. Team members automatically see the same files regardless of who adds or reorganizes them. You can also manage share permissions by defining the restrictions for editing, commenting, reorganizing or deleting files.
Team Drives are now generally available to all of our G Suite Business, Education, and Enterprise customers.
Quick Access for teams: Make the most of your content with machine intelligence
You’ve migrated all of your data to the cloud. Now, it’s time to make the power of the cloud work for you. With this launch, Quick Access in Drive now works with Team Drives on iOS and Android devices and is coming soon to the web
Quick Access is powered by Google’s machine intelligence, the same technology used in Gmail’s Smart Reply and Google Sheets Explore, which means that teams can save time and make smarter decisions because the right knowledge will surface to the right employees at the right time. Quick Access intelligently predicts and surfaces files based on:
- Who specific files are frequently shared with
- When relevant meetings occur
- What files are used at specific times during the day
- And many others
Calendar on iPad: Ready for Business
Whether you’re jumping from meeting to meeting or on your way to meet a customer—your calendar needs to work for you…anywhere, anytime.
- Find a time and book a room. Get everyone together faster for meetings. With smart scheduling, Calendar suggests meeting times and available rooms based on your team’s availability and room preferences.
- Set Goals and achieve them. Add a goal and Calendar will intelligently schedule time for it so you can stick to it.
Plus, you can search your Calendar easily from the iPad home screen with Spotlight Search. Stay tuned for more updates, like a Today View Widget to easily see your upcoming events in the Notification Center and on the lock screen (coming soon!).
Start your meetings with a quick click: meet Hangouts Meet
Hangouts Meet is a new video meeting experience with one goal: make joining meetings effortless so that people can be as productive as they are when they’re face-to-face.
Running 30-person video conferences smoothly is easy with Meet. Simply start your meetings with a shared link — no accounts, plugins, downloads or hassles. Meet provides a place for everyone to join from Calendar, an email invite or an ad-hoc share. If you’re dialing in from a conference room, your laptop or using the dedicated mobile app, just a few clicks and you’re in.
For our G Suite Enterprise customers, each meeting comes with a dedicated dial-in phone number, so team members on the road can feel connected and productive in meetings despite wi-fi or data issues.
Simple to use
Improving video file attachments in Gmail with video streaming
Google has rolled out a quality of life improvement to Gmail desktop users that makes previewing video attachments in Gmail much smoother and quicker. Previously, in order to view a video attachment in Gmail, you would have to download it to your computer and open it with a media player. With this launch, when opening an email with video attachments, you will see a thumbnail of the video and have the ability to stream it, right from inside Gmail.
Convert text to all CAPS and more in Google Docs
Capitalizing a large portion of text or an especially long title can be a pain. Doing the opposite—converting capital letters to lowercase—is equally a waste of time. With this launch, you can do those tasks quick and easy in Google Docs on the web.
Starting today, simply choose “Capitalization” from the Format menu in Docs, and select one of the following:
- lowercase, to make all the letters in your selection lowercase.
- UPPERCASE, to capitalize all the letters in your selection.
- Title Case, to capitalize the first letter of each word in your selection.
Unsupported peripherals warnings for Chromebox for meetings
Managing a large Chromebox for meetings deployment can be challenging. To ensure end users have the best experience possible, admins constantly do manual room checks to confirm that peripherals (such as the camera, microphone, and speaker) are plugged in and working properly. With the launch of peripheral status monitoring, admins can determine whether or not peripherals are working from directly within the Admin console.
Receive emails of up to 50MB in Gmail
Sending and receiving attachments is an important part of email exchanges. While Google Drive offers a convenient way to share files of any size, sometimes you need to receive large files as direct email attachments. So with this launch, you will be able to receive emails of up to 50MB directly.
Note: Sending size limits will remain the same at 25MB; however, just as before, you can use Google Drive to send larger attachments.
New in Google Vault: Full support for Drive, Team Drives, and Groups
Google Vault helps your organization meet its legal needs, by allowing you to manage your employees’ G Suite data for eDiscovery and compliance purposes. With this launch, Google has added new, crucial functionality in Vault, including full support for Drive, newly launched Team Drives, and Google Groups.
References: G Suite What’s New March 2017