G Suite builds momentum with enterprise customers adding more control and capabilities
What’s new: Scale. Speed. Lower total cost of ownership.
The cloud offers enterprises significant benefits and gives their teams a freedom that’s as big as their ambitions. G Suite supports such businesses around the world with unified suite of intelligent apps. Today, more than 3 million paying businesses rely on G Suite to make working together easier, including Whirlpool, PWC, and Woolworths.
Having greater control and visibility when protecting sensitive assets, however, should also be a top concern in today’s world. That’s why starting today, G Suite is giving customers the critical control and visibility they expect (and their CTOs and regulators often require) in G Suite with:
- More powerful access control for administrators with Security Key enforcement
- More data control with Data Loss Prevention (DLP) for Google Drive, DLP for Gmail, and S/MIME for Gmail
- More analytics and insights by connecting BigQuery with Gmail
Manage who can access your company’s devices and systems
Security Key enforcement
With 2-step verification, admins can opt for their company to use Security Keys, which are both easier for users and more secure against common (phishing) attacks than other methods. Security Keys plug directly into a laptop or pair with a mobile device using Bluetooth or NFC, instead of receiving a code via text. Today, G Suite is adding the ability for admins to enforce this measure by restricting login solely to users with a Security Key. Admins will also be able to manage the deployment of Security Keys and view usage reports.
Control how data is shared beyond your company
Data loss prevention (DLP) for Google Drive
In 2015, Google launched DLP for Gmail with easy-to-set-up rules, OCR image scan recognition and advanced customization. Today, G Suite is extending DLP to Google Drive, making it even easier for admins to secure sensitive data, control what content can be stored and protect users from accidentally sharing confidential information externally. G Suite’s DLP protection goes beyond standard DLP with easy-to-configure rules and OCR recognition of content stored in images so admins can easily enforce policies and control how data is shared.
Hosted S/MIME for Gmail
When it comes to Gmail security, there are dozens of security measures running behind the scenes to keep your emails safe, and Google support industry-standard authentication to help combat email spoofing. Unfortunately, other email services that you exchange emails with might not take similar measures to protect your data. That’s why G Suite is offering additional protection by giving you the option to bring your own certificates for S/MIME encryption. Administrators will be able to enforce S/MIME usage and can set DLP rules based on specific organizational unit needs.
Understand employee behavior and activity
Gmail logs + BigQuery integration
Gmail logs contain valuable information that can help administrators diagnose issues or unlock insights. Today, Google is making it easier to analyze Gmail logs with a preconfigured BigQuery integration so administrators can run sophisticated, high-performing custom queries, analyze their data and build custom dashboards.
Smarter meeting scheduling in Google Calendar on the web
What’s new: Last year, G Suite made scheduling meetings smarter in Google Calendar for Android and iPhone by enabling them to find time for meetings and book rooms. With this launch, G Suite brought room suggestions and showing guests’ time zones to Google Calendar on the web.
When you create meetings, Calendar will suggest rooms based on your and your guests’ previously used rooms. You can continue to browse or search for rooms as you do today.
Guest time zones
Finding time to collaborate across time zones is now easier with Google Calendar. The “Find a time” tab shows the time of the meeting in the time zone of each guest – if they are different. You can learn more about sharing calendars and time zones here.
New features for your Google Docs and Sheets mobile apps
What’s new: New versions of the Docs, Sheets, and Slides apps for Android and iOS are now available, including the following new features to help you get more done on the move:
Android: Page setup in Google Docs and image support improvements in Sheets
You can now change the orientation, paper size, and page color Docs on Android. In Sheets, you can use the IMAGE function to view images inside of cells.
Android: EPUB and ODF support
Docs now supports exporting your files in the EPUB (.epub) and OpenDocument Text (.odt) file formats. Additionally, you can now import OpenDocument Text (.odt) files from the Android app. Similarly, you will now be able to import and export OpenDocument Spreadsheets (.ods) in Sheets and OpenDocument Presentations (.odp) in Slides.
Please note: these features are only available when the device is online. When the device is offline, an error dialog will show saying “Data connection needed to open this file type”.
Also on your Android phone or tablet, you can now:
- Insert and edit headers and footers in Docs
- Drag and drop text in Docs
- Resize, move, and rotate images in Docs, as well as change their text wrapping and border styles
On your iPhone or iPad, you can now:
- Insert headers and footers in Docs
- Insert page numbers in headers and footers in Docs
- Change a page’s size, orientation, and color in Docs
- Insert and edit solid, dashed, and dotted borders in Sheets
Simple to use
Streamlining group chat creation in Google Hangouts on the web
What’s new: Last year, G Suite launched the ability to create and share short links to Hangouts group chats. This allows your team to opt-in to a chat, rather than having to invite people one by one. With this launch, G Suite has streamlined how you create group chats to make it easier to create group chats for projects or teams.
In the improved flow, you can now name your group chats more easily when you are creating a group chat. Once the group chat has a name, this allows you to create “placeholder” group chats which you can then share with a link.
These improvements will be in available all three Hangouts user interfaces on the web. In Hangouts in Gmail, a “+” button will be available next to your contacts list in Hangouts. In hangouts.google.com and in the Chrome extension, you’ll see a “New conversation” option. By clicking “New group” or “New conversation” you can name the group, start adding members, or both.
Insert and delete groups of cells in Google Sheets
What’s new: Data in spreadsheets isn’t always neatly distributed across entire rows and columns; oftentimes, for instance, sheets contain multiple tables and regions of data that can’t be separated. With this launch, G Suite is making it easier to insert cells into these sheets without disturbing that content. Going forward, you can add a rectangular block of cells to any spreadsheet on the web, and it will simply shift the surrounding cells down or to the right. You can delete chunks of cells in the same way.
You can insert cells from Insert menu and delete cells from the Edit menu. Both features are also accessible when you right-click on a cell.
Creating files from templates now easier in Google Drive
What’s new: Since 2015, G Suite has been making it easier to focus on your content—not your formatting—with templates in Google Docs, Sheets, Slides, and Forms. G Suite has introduced templates for invoices, pitch decks, and cases studies, as well as templates designed by experts and developed specifically for your organization.
With this launch, G Suite made it easier for users to create files from templates by granting access to templates directly from Drive. Instead of navigating to the Docs, Sheets, Slides, or Forms homepages, you can simply go to Drive > New > Google Docs/Sheets/Slides or Forms > From a template.From there, you’ll be directed to the applicable template gallery, where you can select the template of your choice.